AI chat and text that books the consult
Website chat, Instagram and Facebook messages and text answered in seconds, with the common questions handled and the consult on the calendar before the lead cools off.
Aesthetics practices, med spas, hormone and wellness clinics. We wire the ads, the website chat and the front desk into one system that books the consult, cuts no-shows and brings clients back for the next treatment. Built on GoHighLevel, connected to the booking software you already run.
Most med spa leads start with a question late at night: what does it cost, does it hurt, how long is the downtime. Whoever answers first and offers a consult usually gets the client. Whoever answers the next afternoon gets a polite no.
The money is not in the first visit anyway. It is in the client who rebooks every twelve weeks, adds a second treatment and sends a friend. That only happens when the follow-up runs on the treatment cycle instead of on somebody remembering.
Ad leads land in a form inbox and wait. The website chat collects an email and nothing else. Consults get booked and a third of them never show. A client finishes a series and nobody reaches out when it is time for the next one. Reviews come in at one location and not the other.
Usually the ads are fine. The problem is that the booking software, the ad agency and the front desk each hold a piece of the client, and nothing ties them together.
Website chat, Instagram and Facebook messages and text answered in seconds, with the common questions handled and the consult on the calendar before the lead cools off.
Meta and Google leads hit the pipeline with the campaign attached and get a text, an email and a call task right away, at the right location.
Confirmations, reminders and an automatic rebook offer when someone misses, so a no-show becomes a reschedule instead of a loss.
Follow-ups timed to the treatment: neurotoxin at twelve weeks, filler touch-ups, series completions, memberships and packages.
Boulevard, Mindbody and similar systems connected to HighLevel so the marketing knows who booked, who showed and who is due.
Review requests after the visit, local SEO for each location, and Google Ads and Meta campaigns judged on booked consults.
Two outside agencies running Meta and Google ads, and leads that needed to reach the right person on the team fast.
We built and run the HighLevel side: pipelines, lead routing to the assigned team member, follow-up and reporting, inside the clinic’s own account, while the ad agencies keep running media.
Leads from both agencies land in one pipeline and go straight to the person who works them. The clinic owns the account and the data.
More detail on a call. We do not put client logos on pages without permission.
A lot of practices already have someone running ads. What they are missing is what happens after the click: the response, the consult, the reminder, the rebook. That is the part we build, and we are happy to do it alongside the agency you already have.
If you want us on the ads too, we run Meta and Google and judge them on booked consults, not cost per lead.
From a strategy call to a calendar that fills itself back up.
Where leads come from, what booking software you run, what happens to a no-show and how clients get back on the books today.
Treatments, rebooking windows, integrations and locations mapped out. You get the plan and a fixed price before anything is built.
Chat, speed to lead, reminders, rebooking sequences and the booking integration built and tested in your account.
We go live and train the front desk on the pipeline they will actually work.
Consults booked, show rate and rebooking by location, reviewed and tuned monthly.
No. We often run the CRM, follow-up and reporting while another agency runs media. Their leads come into the same pipeline, and everyone sees the same numbers.
No. Your booking software stays the system of record. We connect it to HighLevel so the marketing knows who booked, who showed and who is due back.
We scope that on the call before anything is built: what belongs in the CRM, what stays in your medical record system, and what account setup your practice needs. We do not guess at compliance.
It answers the routine ones you approve, like downtime, prep and pricing ranges if you publish them, and moves everything else to a consult or a person. It does not give medical advice.
Each location gets its own pipeline, calendar and reviews, built from one template, with one report across both.
It depends on locations, integrations and whether we run the ads. You get the plan and a fixed price before anything is built.
Running a gym, studio or membership brand? See fitness and studio marketing → Or see every industry we work in →
Bring where your leads come from and what happens after they book. We will show you the system for one location or several. No obligation.