Intro offers answered in seconds
Free-week and first-class leads from ads, the website and Instagram get a text right away with real class times, routed to the right location.
Boutique studios, gyms, dance and training studios, and membership brands with dozens of locations. We connect Mindbody and your referral program to GoHighLevel, follow up on every trial and catch members before they drift.
A studio does not sell one class. It sells the habit, and the habit gets decided in the first week: whether someone books the second class, whether a coach knows their name, whether anyone notices when they stop showing up.
Mindbody holds the bookings and memberships. The marketing usually lives somewhere else entirely, so trials get a generic email, referrals go uncredited and nobody gets a nudge until they have already cancelled.
Intro-offer leads sit in an inbox overnight. A trial member takes one class and never hears from anyone. Referral programs run in a separate tool nobody at the front desk can see. Attendance drops for three weeks before the cancellation email shows up. At ten locations, each one does all of this a little differently.
Most of that is fixable without more staff. It needs the booking system, the referral program and the follow-up talking to each other.
Free-week and first-class leads from ads, the website and Instagram get a text right away with real class times, routed to the right location.
Reminders before the first class, a check-in after it, and a membership offer timed to the end of the trial.
Bookings, attendance and membership status flow into the CRM, so follow-up knows who showed, who joined and who is slipping.
Referral tools like ReferralRock connected so referred leads are tagged, followed up and credited to the member who sent them.
A nudge when a member’s attendance falls off, and winback campaigns for people who left months ago.
Review requests after a strong week, local SEO and Google Business Profiles per location, and Meta campaigns judged on members, not leads.
A membership business running on Mindbody, with a referral program in a separate tool nobody at the locations could see.
Mindbody and ReferralRock connected to HighLevel and proven at one location first, then the referral integration rolled out across the remaining locations, corporate locations first.
One system the network can standardize on, with the integrations built once instead of rebuilt per location. The brand chose to extend the rollout network-wide.
Client name on request during your call.
Connecting Mindbody and a referral program to HighLevel, then repeating it across thirty-plus locations, is the work most agencies avoid. We built it, proved it at one location and rolled it out.
The same system works for a single studio. Start with one location, and the build is already structured for the second.
From a strategy call to trials that turn into members.
Your intro offer, booking software, referral program and what happens to a trial member today.
Sequences, integrations and the rollout order designed once. You get the plan and a fixed price.
Everything built and proven at one location, with Mindbody and the referral program live.
The rest of the locations come online from the pilot, and every front desk is trained.
Trials, conversions, referrals and retention by location, reviewed monthly.
No. Mindbody stays where bookings and memberships live. We connect it to HighLevel so the follow-up is driven by what actually happened in the studio.
Tell us which one on the call. If it has an API, a Zapier app or webhooks, we can usually connect it. If it does not, we will say so before you pay for anything.
Yes. Meta and Instagram first for most studios, plus Google and retargeting, judged on trials that became members.
Not if trials are slipping through. A single-location build is smaller and faster, and it is already set up for a second location.
A pilot location with integrations is usually live in four to six weeks. Network rollouts follow in phases.
It depends on locations and integrations. You get the plan and a fixed price before anything is built.
Running a med spa or wellness clinic? See med spa and clinic marketing → Or see every industry we work in →
Bring your intro offer and your booking software. We will show you the follow-up, the integrations and, if you have locations, the rollout. No obligation.